There are a series of techniques you can practice to increase your business’ productivity and performance, and improve the rate at which the business gets things done. These are methods used by the most valuable and most productive businesses in every field.
1. Concentrate Your Powers
Use the principle of “concentration of power.” This requires that you concentrate your talents and abilities where they will yield the highest pay-off to you at the moment. It is the key to personal productivity and is essential to success in personal strategic planning.
In corporate strategy sessions, we focus on the goal of increasing “Return on Equity (ROE).” The purpose of business strategy is to allocate the company’s resources in such a way that they yield the highest possible financial return on the equity invested.
In setting personal strategy for yourself, your goal is to get the highest “return on energy (ROE).” Your job is to allocate your talents and abilities in such a way that you achieve the highest possible return on the mental, emotional and physical energies that you invest in your work. Your highest return on energy is almost always that task where you combine your unique talents and abilities with the specific needs of the situation. You then focus and concentrate single-mindedly on that one task, which is the key to high productivity.
Whenever you have a new job to do, ask yourself, “Does this job give me my highest return on energy invested?” Discipline yourself to apply your skills where you can achieve the greatest results and rewards for both yourself and your company.
2. Concentrate Where Superior Results Are Possible
Resolve to concentrate on the few areas where superior performance will bring outstanding results. Usually less than 5% of what you do accounts for most of your results. Continually ask yourself, “What can I and only I do, that if done well, will make a real difference?”
Discipline yourself not to work at those tasks that, no matter how well you do them, they cannot help you or advance you in your career. They do not give you as high a “return on energy” as something else.
3. Do Things You’re Better At
Do things that you are better at. When you do things at which you excel, you get more done, make fewer mistakes and achieve greater personal productivity. Not only that, you enjoy your work more when you are doing things that you do well. What are the few things that you do better than anyone else?
What is it that you do easily that seems to be difficult for others? Focus on your unique talents and concentrate on those few areas where you can achieve superior results. This is the key to peak performance.
4. Focus on Opportunities
Concentrate your strengths and the strengths of others on your major opportunities. Focus on the opportunities of tomorrow rather than the problems of yesterday. Concentrate your best talents and energies, and those of your best people, on those few areas where major breakthroughs are possible.
Many companies make the mistake of putting their best people to work to salvage the mistakes of yesterday, rather than deploying them to maximize the opportunities of tomorrow. Keep asking yourself, “What are my biggest opportunities for the future? Where can I make a real breakthrough if I concentrate?”
5. Fish for Whales
Fish for whales, not minnows. Remember that if you catch 1000 minnows, all you have is a bucketful of fish. But if you catch a single whale, you will pay for the whole voyage.
In business, you must look at your marketplace and try to determine who or what the whales might be. You then make a plan to go after them. Sometimes, landing one big customer, or selling one whale of an order will be enough to make a business or an individual successful.
6. Focus on Key Result Areas
Identify your key result areas and work in them exclusively. The key results you are expected to get are the answers to the question, “Why am I on the payroll?”
Each person has five to seven key result areas where they can make an important contribution to their job, and to the organization. It is only when you concentrate your efforts on your key result areas that you will achieve the most significant results possible for you in the shortest period of time.
7. Set and Keep Deadlines
Set deadlines for important goals and stick to them. Deadlines act as forcing systems that cause you to work harder and more effectively as the deadline approaches.
A goal or an assignment without a deadline is usually an exercise in futility. It has no motivational force behind it. It creates no compulsion to closure. It is something that you easily procrastinate on, and put off until the last minute.
Set deadlines for everything you do. Promise other people that you will finish certain jobs by the deadline. When you promise others, you motivate yourself to fulfill the promise. When you place your honor and your ego on the line by promising others, you find yourself internally driven and motivated to get the job done exactly as you said, on schedule.
8. Allow Enough Time
Allow enough time to do everything well. Take the time to complete the job in an excellent fashion. Practice the “30% Rule” and always allow yourself an extra 30% of time to complete any task. Build in a cushion for unexpected difficulties, delays or setbacks. Highly productive workers always allow enough time to do the job right.
9. Maintain a Steady Pace
Don’t hurry or rush around frantically to get the job done. Maintain an easy pace and work steadily. Remember the fable of “The Tortoise and the Hare.” Highly productive people work with a certain rhythm that allows them to flow through enormous amounts of work without becoming stressed or anxious. As Thomas Carlisle said, “Our great business in life is not to see what lies dimly at a distance, but to do what lies clearly at hand.”
A hallmark behavior of successful salespeople, executives and entrepreneurs is that they do one thing at a time. They do the most important thing in front of them, and they stay with it until it is complete. They set priorities and they single-handle their tasks.
Think About Results
Result orientation, the ability to get things done, is a key quality of all peak performers. You can develop the ability to concentrate single-mindedly through practice and repetition, over and over, until it becomes an ingrained habit of success. Once you develop the skill of getting things done, the skill will serve you for the rest of your life.