As the future of business moves to big data and AI, why shouldn’t HR? In fact, no industry presents a greater need for automation to streamline basic work processes, as well as improve job satisfaction.
According to one study, only 5% of organizations felt confident in using talent analytics tools. This is unfortunate because 85% of HR professionals in that study stated that simplifying performance management processes was their biggest priority.
Of course, there are some processes that you can’t automate, ergo the name ‘human’ resources. From face-to-face employee evaluations to group wellness programs, not every task can or should be automated.
Let’s discuss five manual tasks that HR departments can automate to save money on fruitless labor and time.
Time and Attendance Management
Using an online web portal that tracks employees’ time on the clock is an easy way to bypass manually reading punch-in cards.
For greater accuracy, there’s even biometric clocks and GPS programs for remote crews that can physically track employee movements and when they’re really ‘on the clock.’ This makes it easy to extract data from your attendance management system and incorporate it into your payroll software.
It’s honestly a wonder how any organization could still conduct payroll manually in 2018. From commissions to overtime, your HR team can spend hours just processing and calculating payroll on a handful of employees.
Not only is conducting payroll manually painfully slower, but it’s also prone to mistakes. An automated payroll system relies on proprietary logic to automate payroll procedures for you and stores this information for future use on taxes and other necessary documents.
There are plenty of programs to choose from and the accounting team will greatly benefit from having this information readily available in a shared drive or cloud storage system. The more accurate your information, the more defensible it is to the IRS.
Taxes are a pain for everyone, especially large companies. Between navigating through different regulations, you also have to account for the specific withholding and tax protected status of each individual employee.
Automating tax procedures not only helps you scale quicker, but it also gives you updated information on new tax compliance measures.
Much like an attendance management system, companies could benefit from uploading all time-off requests and benefits information to a centralized portal where employees can make requests. This cuts the cost of administrative tasks and keeps the entire team up-to-date when incorporated into the company’s email system.
Finally, HR departments will benefit most from using an automated onboarding process to store and track data necessary to successful recruitment. This improves visibility across your organization as employees shift into new roles and provide new data about training time and procedures necessary to their individual success. A more efficient onboarding process leads to greater employee retention and attraction from prospective employees. HR departments can invest in chatbots and a centralized web portal to assist in these operations.