Automating various tasks is one of the simplest but most effective ways to boost your productivity. You simply need to use the right automation tools.
For example, it’s possible to automate a number of Windows tasks. Some tools that allow you to do so don’t require coding experience or knowledge.
Strongly consider investing in one if you’re a Windows user. Windows tasks that can be automated include the following:
1. Sending emails
For various reasons, there may be certain types of emails that you want to be sent on a regular basis, such as invoices. Or, you may consistently draft emails that you don’t want to send right away.
With email automation software, you wouldn’t have to manually send an email yourself when the time to do so came. You could create an automated task that sends the email to your chosen recipients at your chosen time and on your chosen date.
Research indicates that the average American worker spends nearly three hours a day checking and responding to emails. Although some emails may be ones you need to check and respond to yourself, by automating some emails, you could end up saving yourself a lot of time.
2. Copying and moving files
As you progress through a task or project, there’s a good chance that you’ll need to copy files and/or move them to new locations at various times. This is among those tedious tasks that can have a bigger overall impact on your productivity than you may realize. Luckily, it’s also one you can automate with the right tools.
3. Moving and renaming folders
Along with moving and renaming files, it may also be necessary for you to move and rename folders from time to time. For example, when a project has been completed, you might need to move its folder to an archive. Do this more easily with automation to reduce the amount of time you waste on low-value tasks.
Other Windows tasks related to your folders that can be automated include renaming folders, duplicating them, clearing them, and removing them.
4. Zip Files
As you likely already know, a zip file is a compressed file that can take up less storage than another file. You may need to routinely create these types of files to free up storage space on your own computer or send files and folders through email that would be too large to send otherwise. This is a task you can easily automate with an intuitive program. Naturally, said program should also allow you to unzip files when necessary.
Keep in mind that saving you time may be one of the key benefits of automating Windows tasks, but it’s by no means the only benefit. For instance, when performing the type of low-effort but nevertheless time-consuming Windows tasks that can be automated, it’s natural that you may not be as focused on your work as you normally are when you’re working on a more engaging task. This may also be true of your employees. As such, you and your employees might be more likely to make mistakes, such as moving files to the wrong folders.
That’s not something you need to worry about when you’re using an automation tool. To avoid errors, save time, and make your workday a little less dull, start using one now.
