Tips for Efficiently Managing a Commercial Move: Strategies and Best Practices


Embarking on a commercial move is a significant milestone for any business. It symbolizes growth, change, and the promise of new opportunities. However, the thought of moving can be as daunting as it is exciting. With numerous details to consider, from packing up office equipment to ensuring business continuity, the process requires meticulous planning and execution.

Imagine transitioning your business to a bustling commercial hub like Chicago. The city’s dynamic business environment offers a landscape brimming with potential. Yet, the logistics of moving to such a vibrant metropolis can be complex. It’s not just about relocating physical assets; it’s about transitioning your team, maintaining productivity, and setting the stage for future success.

In this guide, we’ll walk you through essential strategies and best practices to manage your commercial move efficiently. Whether you’re moving to or within a city as bustling as Chicago, these tips will help you navigate the complexities of commercial relocation. From selecting the right moving company to post-move adjustments, we’ll provide you with the knowledge you need to make your transition as smooth and effective as possible.

Let’s dive in and set the foundation for a successful move that propels your business forward in its new location.

  1. Selecting a Top-Notch Commercial Moving Company

The foundation of a successful commercial move is partnering with a reputable commercial moving company in Chicago, like Pickens Kane. This company stands out with its expertise, resources, and vast experience, specifically tailored to handle the complexities of commercial relocations. When selecting a company consider crucial factors such as their track record, client reviews, and the breadth of services they offer. It’s essential to ensure that they possess a rich history in managing commercial moves, as these endeavors come with unique challenges that differ significantly from residential relocations.

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  1. Develop a Comprehensive Moving Plan

A detailed moving plan is your roadmap to a successful relocation. This plan should outline every phase of the move, from the initial preparations to the final setup in your new space. It should include timelines, responsibilities, and a detailed inventory of what needs to be moved. Engaging your team in the planning process can provide valuable insights and help ensure nothing is overlooked. The plan should also include contingencies for unexpected

challenges, ensuring you’re prepared for anything that might arise during the move.

  1. Communicate Effectively With All Stakeholders

Communication is crucial in ensuring that everyone involved in the move is on the same page. This includes employees, management, the moving company, and any other stakeholders. Effective communication can reduce anxiety and confusion, ensuring that everyone knows their role and what to expect. Update stakeholders regularly on the move’s progress and any changes to the plan. Providing clear and consistent information can help minimize disruptions and ensure a cohesive approach to the move.

  1. Minimize Downtime

One of the primary goals during a commercial move is to minimize downtime. Every hour of interruption can affect your business operations and bottom line. To mitigate this, plan your move in stages or during off-peak hours if possible. You might also set up temporary workstations or enable remote work to keep critical departments operational. Coordination with the moving company is key to executing a move that aligns with your business’s operational needs, ensuring that you’re back up and running as quickly as possible.

  1. Inventory Management

An accurate inventory of all items to be moved is essential for organization and efficiency. This not only helps in ensuring that everything is accounted for but also aids in the setup at the new location. Categorize items by department or function, and consider color-coding or numbering systems for ease of identification. An effective inventory system can streamline the unpacking and setup process, reducing downtime and helping employees settle into their new workspace more quickly.

  1. IT and Equipment Considerations

When moving a commercial space, IT infrastructure and equipment require special attention due to their critical role in business operations. Well before the moving day, collaborate with your IT team to plan the transfer of servers, computers, data, and communications equipment. This preparation should include data backups, proper packaging to prevent damage, and a setup plan at the new location to ensure a quick return to operational status. Consider hiring IT relocation specialists if the internal team isn’t equipped to handle the complexities of moving advanced technology.

  1. Employee Preparation and Support

A successful move is not just about physical assets but also about the people who make your business run. Keep employees informed and engaged throughout the moving process. Provide them with clear instructions and support to prepare their workspaces for the move. This might include personal item packing guidelines or data backup procedures. Offering support through this transition can alleviate stress and promote a sense of inclusion and teamwork, ensuring that employees remain productive and positive about the change.

  1. Dealing with Surplus Equipment or Furniture

A commercial move is an excellent opportunity to assess and declutter your office belongings. Identify furniture, equipment, or supplies that are no longer needed, or that won’t fit in the new space. Selling, donating, or responsibly recycling surplus items can reduce moving costs and contribute to a streamlined setup in your new location. This step not only aids in the physical move but also helps in creating a fresh and organized start in the new office.

  1. Safety and Compliance

The safety of your employees and the moving team is paramount during a commercial move. Ensure that the moving plan includes safety protocols and adherence to regulations, particularly when handling hazardous materials or operating heavy machinery. Compliance with industry regulations and legal requirements is also crucial to avoid any liability or operational hiccups. Engaging a professional moving company with expertise in commercial relocations can help ensure that your move meets all safety and compliance standards.

  1. Post-Move Adjustments

Once the move is complete, the adjustment phase begins. Be prepared to address any issues that arise and to help employees acclimate to the new space. Conduct a thorough review of the move to identify what went well and where improvements could be made for future transitions. Encourage feedback from employees to gauge their comfort and productivity in the new environment. Quick responses to any concerns will facilitate a smoother adjustment and contribute to the overall success of the move.


Efficiently managing a commercial move requires careful planning, effective communication, and a focus on minimizing disruptions to business operations. By selecting the right moving company, developing a detailed plan, supporting your employees, and paying close attention to IT and equipment needs, you can ensure a smooth transition. Remember, a successful move is not just about relocating physical items but also about maintaining business continuity, ensuring safety and compliance, and supporting your team through change. With the right approach, your commercial move can be a positive step towards future growth and success in your new location.