Why You Need an Office Maintenance Checklist


Effective office maintenance requires a lot of forward-planning. With so many things to consider, it’s always useful to create an office maintenance checklist that you can tick off as you go. A written or electronic reminder will help to ensure that every aspect of your business is properly maintained, which will help to improve workplace safety and enhance productivity.

When you have an office maintenance checklist in place, you’ll reduce pressure on the business, your employees and yourself. Trying to remember everything that needs to be done is bound to result in things being missed. 

More to the point, you may assume you’ve allocated one job to an individual or external company and then wonder why it’s not completed. With a checklist in place, you can keep track of what needs to happen, when it’s scheduled for and make a note of when it’s completed. 

Minimize your liabilities

Business owners must adhere to a variety of safety regulations if they want to stay inside the law. Indeed, even businesses that adhere to the law can face costly compensation claims if an accident or incident occurs on their premises.

An office maintenance checklist will help to ensure that you’ve taken every possible precaution against accidents and injuries, which can help to reduce the number of incidents that occur on your site. 

In addition to this, an office maintenance checklist acts as a written record of your activities. If you need to prove that you’ve taken sufficient precautions at any time, your completed checklist could be used as evidence. For business owners, this type of checklist can be an important way of showing that you’ve implemented appropriate safety regulations and done everything you can to prevent accidents from occurring. 

Preparing your office maintenance checklist

When you’re creating your office maintenance checklist, be sure to remember these important jobs:


It goes without saying that your flooring needs to be safe and reliable. Torn carpeting or chipped laminate is clearly a tripping hazard, so the area will need to be blocked off until repairs are made. In addition to this, you’ll need to ensure that spills are cleaned up quickly and use non-slip absorbent mats to minimize the risk of people slipping and falling. 


Your drainage system can pose a significant safety risk if isn’t well-maintained. Having your drains professionally serviced by companies like Sewer Drain Cleaning NYC will ensure they’re in proper working order. Furthermore, you can reduce the risk of blocked drains and leaks causing downtime for your business. 


You need to make sure that the plumbing in your office is up to scratch. This is for two main reasons. First, you need to make sure that the plumbing is working so your staff can use the bathroom and kitchen throughout the day. Secondly, you need to avoid risk of injury or other hazards within your office space. You need to practice leak detection to ensure there aren’t ever any leaks that could slips, trips and falls.


Most businesses rely on their power to perform almost every function. However, your in-house setup could put too much strain on your incoming electricity. Reduce your reliance on adapters and extenders by making sure there are enough outlets to meet your needs. 

Make your business safer with an office maintenance checklist

A comprehensive checklist can make your business substantially safer. If you want to protect your customers, employees and the business itself, be sure to create a detailed checklist and use it to keep your business and your premises safe and secure.