3 Reasons It’s Worth Investing in SaaS for Facility Maintenance



Keeping your equipment and facilities in good condition is vital to the success of any business. Whether you’re a small retail outlet, a multinational corporation, or a learning institution, you need your plumbing, heating, and other utilities to be fully functional at all times. More importantly, all equipment should be in optimal condition to avoid hitches in production.


Repairs to components and equipment need to be completed promptly to ensure utilities are well-serviced. Leading organizations worldwide take timely repairs seriously and have adopted computerized maintenance management systems (CMMS) to optimize the scheduling and assignment of repair tasks.


Realizing their cost-cutting potential, some have embraced facility maintenance solutions that incorporate Software-as-a-Service (SaaS). With SaaS solutions, you don’t need to invest in additional infrastructure or hire specialized personnel to implement and administer your facility maintenance system.


What is CMMS?


In the past, organizations had to rely on a facility manager’s memory and paper recordkeeping to know when assets needed repair or when a particular maintenance task was to be done. The said manager would then need to remember or look up the technician responsible and tell them to execute the task. This operation mode left the business exposed to the risk of production grinding to a sudden halt if a component failed, and no one was at hand to report it.


A CMMS offers a more efficient way for you to keep organizational assets in optimal working condition by automating the scheduling and assignment of maintenance tasks. By sending alerts to the assigned technicians, CMMS ensure repairs are done quickly to avert catastrophic failures.


With sensors monitoring the operation of machinery 24/7 and collecting data on the same, you can know your equipment’s condition at any time of day or night without having a technician conduct a physical inspection. Management can decide whether to repair or replace a component based on hard data, helping the company slash its repair and maintenance expenditure while improving its bottom line.


Speaking of cutting costs, CMMS software as a service offers your organization even more potential for savings.


What is SaaS?


Software-as-a-Service is an increasingly popular trend in the digital space that allows consumers of computer programs to buy them on demand on a subscription basis instead of purchasing them upfront as a package. These software systems are usually cloud-based, allowing users to access them wherever they are as long as they have an internet connection. All you need to do is sign up, select the plan you want, pay for it, and you’re ready to go.


Most SaaS vendors offer potential customers a free trial period, and you can take advantage of this to get value for your money before you commit. And when you decide, you can get started at a fraction of the cost the software would have cost you if you had to buy it as a package.


Little wonder more than 70 percent of businesses in the U.S. were looking to move to SaaS products in 2020.


Why CMMS as SaaS?


  1. No Disk Space is Required: The beauty of a cloud-based system is that you don’t have to worry about storage space for data the application uses. You won’t be required to install anything on your local disk. Such applications are designed to run entirely from your browser.
  2. Cost Savings: You don’t have to pay upfront for a software package, as was the case in the past. You also don’t have to buy any specialized hardware to run the software (some older software packages required users to purchase servers or upgrade their computers). Neither will you require an expert to install the software, train all users, and administer it for you. All this means significantly lower costs for your organization.
  3. Allows Flexibility: SaaS systems are usually presented to potential buyers with different payment plans for different access levels to the system’s resources. So, regardless of your budget, you can be able to enjoy the benefits of a CMMS. When your organization expands and acquires more assets, you can quickly scale up to a more robust plan.
  4. No Compatibility Issues: Since the client-side of the application runs from your browser, it won’t matter which platform you’re using to access the CMMS. You will even be able to use it from your mobile device.


SaaS for the Win


Opting for a SaaS CMMS can only bode well for the profitability and growth of your organization. You will avoid the frightful cash outlays bespoke software solutions usually require while making sizeable savings on your maintenance operations. You will also enjoy the bonus of a more engaged maintenance team, as more than 80 percent of the organizations that have embraced SaaS have discovered.