If you are in the midst of improving your business and essential, migrating from your internal servers to a cloud-based system, then you might be wondering what lies in store for you. Well, not a lot really! Don’t worry about cloud migration, as it’s no way near as complex as you might have been led to believe. The key is to merge your current system, into a more contemporary solution. This doesn’t mean, merging your servers to the cloud, but actually, taking your current systems and plugging them into the cloud. Here is how this can be done.
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Before we start venturing into how let’s talk about why? Businesses wish to move to the cloud for a number of key reasons.
- The fear of losing customer data is too real! The cloud system always provides more protection from natural disasters, blackouts and server crashes. As the cloud servers are off-site, they are usually held in a secure building, with security on-site and multiple backup generators.
- Your data is better protected, due to data encryption and password changes that occur automatically. You will be notified securely, of the new password to your data, every week or every month, if this is what you’d like.
- It’s actually quite a bit cheaper. Maintaining your own servers is painfully expensive at times, and taking the hassle and costs off your shoulders just makes sense.
How do you do it?
The key is to work with a good managed service provider that can do this for you. They will shift your email software, email archives, backup data, and full server migration, to their cloud system for you. Sounds like a cop-out but it’s not. You play a key role in the overall decision but the brand has the tools for the giant shift that needs to be made. You get to decide what kind of service you use, but largely it’s the basic structure for all businesses. They will integrate your email software into their cloud system, which can take time and will be fraught with a few bumps in the road. They might also encourage you to choose an email system that is more cloud-friendly if you’re on an older system.
Get used to it
There is going to be a break-in period but lots more about employee policy. Employees will need to save their work on the cloud, take data from the cloud to use in their projects and continually, update the software they use and make sure it’s safely registered on the cloud. It’s not something that takes a lot of time to do, but the case of not remembering to do it is initially very prevalent. Work with the MSP to devise a good onboarding program for employees to get used to the new system.
Cloud migration is very important and will become the norm this decade. Many businesses that have not done this, will be left behind and suffer the consequences if a blackout is felt or if they are the victim of a hacking attack.