Industries That Can Benefit From Virtual Office Solutions in 2021 & Beyond


Let’s be honest, the COVID-19 pandemic has really transformed the global economy and has completely altered the manner in which many professionals work. While there are companies that are looking for a return to the pre-pandemic type of workplace, where employees are assigned an office workspace from 9 to 5 pm, five days a week, there are those that appreciate the seismic shift that took place over the last couple of months.

You see, so many companies ended up sending employees to work from home, and only collaborated virtually and in-person meetings a couple of times a year. This form of working is now evolving to an arrangement where a portion of the workforce is working remotely 100%, and another working part-time, and from a designated workspace the rest of the time with their colleagues. This model is known as a hybrid workplace and to be honest, it improves work-life flexibility, which is why it shouldn’t be ignored.

Now, in line with all these arrangements, other than working in a designated office workspace, most businesses are opting for virtual offices, as they offer all the benefits of a ‘brick and mortar’ location without having to rent out an actual office. See, a virtual office provides the business owners with all the perks of commercial property such as a legal address, a telephone number, access to meeting rooms, and communication and administration services, without the need for an office space. This is particularly helpful to start-up businesses looking to add credibility to their businesses, minimize rent expenses, and also make it easier to track clients. Let’s take a look at some of the industries where virtual office solutions would be beneficial.

Industries that could benefit from virtual office solutions

Real estate businesses – for anyone in the real estate business, office space is one area where one can never skimp. And like in everything else, the first impression always counts, and clients tend to pay attention to your legal address locations, the meeting room setup, the availability of business services, and so on. Given the fact that real estate agents are constantly running from one place to another, it only means they mostly don’t have time to go to your office. Now, virtual office spaces are the perfect place for the agents to have some work done, without having to commute all across town to access your office. These offices are in prime real estate locations with legal addresses that garner respect and attention, which is exactly what you need as a property agent. Remember, services such as faxing, photocopying, and notary services – which all come with a virtual office – are also a big plus for the property agency.

Law firms – just like real estate agents, legal professionals, including lawyers and paralegals, require office spaces that garner immediate respect and recognition. Clients do associate the ability of a legal firm to represent them based on their registered address as well as the professionalism of their office. Also, like real estate agents, many lawyers and paralegals are constantly on the move, and that means the time they spend commuting back and forth from court hearings or client meetings to the office also translates to into lost billable time. And instead of this, why not look for virtual office solutions. I mean, not only do these offices help you avoid expensive office leases, but they also provide a place to work between your client meetings. Virtual office solutions also come with administrative services such as receiving telephone calls, photocopying, faxing, and many more, enabling them to be more productive and deliver better services to their clients.

Finance and insurance services – financial advisors and insurance agents usually meet with their clients or even hosts training sessions, which means that they also need a place to work. Could be because they want a place to work in between the meetings, or they just want to escape the usual noisy and disruptive home office. A virtual office with a legally registered address gives them a professional and legit place for them to hold client meetings. And to help them create a good first impression and boost efficiency, the professional legal address, administrative services, lobby greeter, and several others really comes in handy, and play a critical role.

Marketing firms – in the past, needing a permanent office space for your marketing agency could have been understandable. But with the advent of technology, and the fact that marketing has really evolved and it’s becoming increasingly digital, plus the availability of collaboration and project management software solutions that eliminates the need for in-person meetings and interactions, the need for permanent offices spaces is dramatically diminishing. In its place, virtual office solutions are taking over, where they give the marketing firms and professionals the ability to offload or avoid the expensive – and usually long-term – office leases in exchange for a more flexible coworking and day office space. And given that these offices will often be occupied by other businesses, you will find a highly productive cross-fertilization of ideas, business opportunities, and business partnerships. And if your clients are dispersed across multiple geographic locations, and you are looking for an on-demand day office, or meeting space, a legally registered virtual office will be the perfect solution.

What are some of the advantages of virtual office solutions?

Location – with a virtual office solution, the business owner gets a legal address within a reputable area code, which makes it possible for you to reassure clients that your business is legitimate.

State-of-the-art meeting spaces – virtual office solutions offer access to high-quality meeting spaces for client meetings as well as conference calls.

Flexibility – you are able to hot-desk from several locations, both locally and internationally.

Efficiency – virtual office solutions save time and money that would otherwise be spent on transport and other minor expenses.

Budget – virtual offices eliminate the rent expense that you would otherwise spend on a physical space, buy furniture and equipment, or even hiring a receptionist.

Communication – you get a dedicated business number that is answered by a reliable, friendly, and professional receptionist, guaranteeing smooth communication with all your clients.

Final word

Business owners in Amsterdam started coming up with post-pandemic workplace strategies months ago when the lockdowns were being put in place. If you haven’t, you are not late yet. See, utilizing virtual office solutions doesn’t need months of planning. Assess your situation – geographical distribution, administrative services, legal address, lobby greeter, coworking space, as well as meeting rooms – today.