If you run a business or are a manager within one, you know that your office layout is absolutely crucial to the smooth running of your operations. No matter your industry, the size of your team or the limitations of your space, there are ways to streamline and simultaneously jazz up your office so that it can play host to any occasion or event. Your office isn’t just a practical space in which the work happens; it is also a hub for opportunities, ideas and creativity.
With the importance of a smooth-running office space in mind, let’s take a look at some of the ways to organize your office in style. Using this advice, you can revolutionize the way your business runs, creating meaningful changes that can positively affect all areas of your business. Let’s get started!
Office Organization Calendars
First thing’s first: your office needs to be organized. That doesn’t just mean having a color-coded filing cabinet; it also means that the day to day running of the business on a larger scale is taken care of. Office organization is absolutely fundamental to the running of your business – without it, the fabric of the company falls apart at the seams.
Of course, most offices run their calendars online. This makes sense, as it allows the employees to access their commitments and timetables wherever they are. However, if you work in a close-knit office and a small team, it might be helpful to have a physical office calendar for the social side of the office day-to-day!
These could be magnetic calendars for your business that ensures everyone keeps up to date with social events happening in the office, a calendar of people’s birthdays or other happenings occurring within the business! Not only is this a fun addition to the office, but it additionally helps you to keep track of events as the busy work week gets underway.
The Layout Of The Office
Not only is office organization important on a personal level, but on a physical level too. If your office is laid out in an inefficient or closed-off way, it could affect the productivity levels of your business. Furthermore, having an office that both maximizes the potential of your space and increases productivity is essential. But how can it be achieved?
Research shows that an open plan office encourages collaboration and increases productivity. While it was previously believed that office socialization decreased time spent working, it is now known that allowing employees to work alongside one another, rather in cubicles or closed-off offices, is a good thing. Business is all about ideas and creativity as well as work ethic, and an open plan office can nurture those areas.
The Devil’s In The Details
When it comes to designing the perfect office, the devil truly is in the details. The tiny efforts that are made to make the place stand out in its efficiency, style and comfort will not only make it an aesthetically pleasing space, but it will keep your employees happy too.
Here are just some of the details you can add to your office to make it stand out and run smoothly.
- Office plants! This is an old idea but a great one. Not only do green plants add dimension and aesthetic brightness to your office, but they also help freshen the air too.
- Custom notepads and stationary. Having gorgeous, well made stationary that represents your brand will help your employees feel part of the big family that your business has become. Plus, when colleagues go out of the office to business events, carrying this branded stationary and using it will represent your brand in a subtle, classy way.
- Complimentary coffee, tea and snacks. This sounds very basic, but boy, does it go a long way. As well as having branded items like mugs and cups for your employees, it is also crucial to provide them with complimentary break fuel that will help them get through hard days. These small gestures make people feel more supported by the business and come at little cost to your office budget.
- The color scheme. Most offices have a highly practical color scheme of greys, blues, black and white. However, jazzing up your office space to represent your brand’s colors, or even just to incorporate bright colors into it, will help immensely. How will the color scheme affect your business? Bright, light colors like green, yellow and orange can boost mood and improve productivity. Especially during winter months and cold weather, these warm colors can improve people’s wellbeing and help them achieve more at work.
- Business cards. Despite the online world practically taking over business, business cards are still an important part of professionalism. Having custom business cards available to all office visitors is a proactive detail that encourages further contact.
Office Events and Parties
Of course, your office space isn’t just home to your employees’ nine-to-five. This space will likely also be used to host clients, important customers and events too! For this, you will need to enlist the help of organizers. As well as making the space presentable and beautiful by using the above advice, you can organize unforgettable office parties at which everyone can let their hair down and enjoy themselves.
Corporate event invitations
Although news of an office event can be circulated with a simple email chain, where’s the fun in that? Make your events mean something more by having official invitations drawn up. Particularly if you will be inviting clients and investors to these events, the classier and more professional the event can seem, the better!
Make sure your invitation is printed on high quality paper and includes all the necessary details that are needed for the night. These will include the date, time, dress code and address, among other details!
If you have hosted a well-attended event that had some particularly influential guests, such as potential investors, it is crucial to acknowledge their presence during and after the event. Sending thank-you notes is an old fashioned tradition that is still honored and treasured by many people in business. Make sure your thank-you notes are beautifully crafted and reflect the level of gratitude you feel as an individual and as a business!
Office parties are more than just moments of fun to lighten life up a bit, they are also crucial networking opportunities. Organizing an office party is about more than stocking up on prosecco and canapes; a good office party can further your crucial connections with your business partners, investors and clients. Furthermore, these details mean more than just courtesy – they mean growth, success and further business achievements.
6. Personal Organization
Of course, as the business owner, it is not just your job to make sure everything is detailed and organized. It is the responsibility of all participants at all levels to bring this well-oiled machine to life. Make attention to detail an essential facet of your business operations from the beginning, and you will instil the importance of detail not just in your employees but in the very heart of your company.
How can you achieve this? Hiring detail-oriented people is a great way to start. Otherwise, help any way you can by offering training, organizational seminars and other assistance to new starters.
Why Are These Details Important?
You might be wondering why all these details are so crucial to keeping your business performing at the top of its game. Do tiny details like thank you notes and custom stationary really revolutionize a business? Yes, in fact, they do.
Business growth consultant Shah Mohammed wrote in his Medium article The Importance of “Attention to Detail” in Business,
“Great Brands continuously seek out opportunities to express their brand. They see even those minor customer touch points as an opportunity to provide the best experience. Great brands believe that finest detailing in those minor touch points communicate a valuable message to the consumer and helps to build an emotional, loyal bond.”
Indeed, this expresses exactly what is crucial about business detail; the minor touch points that communicate major messages to customers and employees. If you take a slap-dash approach to business, this will communicate to your colleagues that you are inconsistent, sloppy and not taking things seriously enough. However, a meticulous approach to client and employee satisfaction will help you to retain staff, create meaningful relationships at work and put your best foot forward when it comes to growing your business.
Not just as a business owner, but as a representative of a business at any level, a detail-oriented office is crucial in all aspects. Creating lasting business relationships, having an aesthetically pleasing office that runs smoothly and efficiently, and achieving harmony with colleagues are all vital steps to growing your company effectively. All of these aspects involve attention to detail and well-made details that bring the whole thing together.
Use this helpful guide to assist you in having a detail-oriented office!